Within the framework of the approach of the Faculty of Pharmacy - Mansoura University in continuing to work with new publications that are compatible with the rapid development in information technology , a workshop was held on how to manage the document management and archive system, which was held under the patronage of Mrs. The Information Technology Unit was attended by Eng. Alaa Heiba ​​- Technology Center, in the presence of Prof. Dr. Manal Eid - Dean of the College, Prof. Dr. Rasha Barwa - Vice Dean for Education and Student Affairs, Prof. Dr. Khaled Bashir - Vice Dean for Graduate Studies and Research, a group of faculty members and a Director General of the college, directors of departments and gentlemen working in the college from all departments and scientific departments concerned with working on the system and the work team of the Information Technology Unit 

The workshop began with the speech of Prof. Dr. Manal Eid - Dean of the College, welcoming the attendees and congratulating everyone on the honorable birth of the Prophet and may God bring him back to the Islamic nation in Yemen and blessings. She praised  Mansoura University’s victory in first place at the level of Egyptian universities and government agencies, and its first place as the best website, thanking Dr. Sharif Kiosk - Director of the Information and Communication Technology Center and Dr. John Fayez, Deputy Director for the effort on their part 

Also, the Faculty of Pharmacy, Mansoura University, won the Distinguished Governmental Institution Award - Colleges category within the top ten among 480 colleges at the level of Egyptian universities.

Then was the speech of Dr. Yusra Al-Far - Director of the Information Technology Unit, in which she welcomed the attendees and congratulated them on the honorable birth of the Prophet..She added that the workshop coincided with Mansoura University and the ICT Center winning first place as the best interactive website. Already contracting between the College of Pharmacy and the Communications and Information Technology Center on the document management and archive system, explaining the importance of the system in facilitating work and transforming work and manual registration of archives into an organized electronic work in order to be compatible with the rest of the systems and that the system is compatible with Egypt’s vision 2030 to achieve sustainable development and the state’s tendency to build a digital Egypt This can only be achieved by adopting digital transformation, digital skills and digital creativity, and the great importance of the workshop comes to activate the system in all correspondence.  

Engineer / Alaa Heiba ​​reviewed the main objective of the document management and preservation system and that it was established with the aim of saving financial documents (budget - special accounts) and administrative files (faculty members files - personnel affairs files - incoming and outgoing files - legal files - other files) At the university to facilitate the search and review of any file or document, which helps the system’s workers to save time and effort and
that it is designed according to the standard standards of electronic work, as it can be dealt with through intranet networks

Engineer / Alaa Haiba explained how this system works and that it copies paper documents for administrative and financial files as well as correspondence

He also made it clear that this system extracts the following reports: a daily report on files and documents, a general report on the files, a numerical report on the archives during a certain period, a statistic of existing files and documents, a report on the uploaded files